By writing a great proposal letter, you'll be able to fully convince your customers that your cleaning business is better than the competition. Your proposal should be able to identify and explain thoroughly your business' services of performing services such as carpet cleaning, floor polishing, and window cleaning. Continue reading to learn how to write a cleaning service proposal.
1. Learn the Basics of a Janitorial Proposal and Why They're Used
Cleaning proposals are meant to sell your services, writing a good one will involve excellent writing communication skills and some level of persuasion. Always remember that proposals are not entirely about your business and what it is capable of doing, but more about the client and how they can benefit from your services.
2. Gather All the Information You Need
Businesses always want to send their proposals immediately when windows of opportunity are opened, but allowing yourself some time is usually necessary to make sure that your proposals are accurate. It's very important to gather first all the needed information which includes the budget estimate, the solution to the client's problems, and the possible costs.
3. Outline the Scope of the Service
The scope of the service is defined as the summary and should include the features, tasks, and schedule. This will define the who, what, when, why, and how of the statement. The benefit of outlining the scope is that it can actually give you a head start since most of these details comprise the body of the proposal. Also, this can help you if you have any disputes with the customer.
4. Start Writing Your Janitorial Proposal
Now its time to start writing your cleaning proposal. Cleaning proposals commonly have a loose format, meaning it starts with an introduction that already summarizes the business and the services. The introduction is then followed by the body that tackles the details of the service. And for the conclusion, it simply informs the reader how to avail of the service.
5. Send Your Janitorial Proposal to Your Client
Considering that you have already proofread the content written in your proposal letter, you can finally get it emailed to your prospective client. Make sure to follow-up on your prospects frequently to see if they have any questions for you.